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Smaller WPS files boost efficiency, streamline sharing, and reduce storage demands.

Large files often result from embedded images, excessive formatting, or unused elements that bloat the document.

First, optimize all images in your file.

WPS Office provides a built-in image compression tool.

Highlight an image, switch to the Picture Tools ribbon, and select Compress Pictures.

Opt for the option to apply compression to all pictures and select a lower resolution such as Web or Email quality, which is sufficient for most purposes.

Refrain from embedding detailed images unless critical for clarity.

Next, remove any unnecessary elements.

Look for invisible elements, blank lines, or duplicate page breaks that linger unnoticed.

Erase formatting templates and styles that aren’t linked to any content.

They slowly inflate the document over repeated edits.

Additionally, if you have copied and pasted content from other sources, such as websites or PDFs, the formatting may include invisible code or styles.

To clean this up, paste the content using the Keep Text Only option, which strips away extraneous formatting.

Embedded fonts are another major contributor to large files.

If your document uses custom or non-standard fonts, WPS may embed the entire font file to ensure consistent display across different systems.

Open the Save options via File > Options to disable font embedding.

Deselect "Embed Fonts in the File".

Only activate embedding if recipients lack the required fonts.

Replace embedded charts and graphics with externally linked images.

Export charts as PNG or JPG, then link them rather than embedding the native objects.

This minimizes internal storage overhead and keeps the file compact.

Remove redundant copies of images and retain just the latest iteration.

If your document includes audio or video files, these can dramatically increase size.

Whenever possible, host the media files online and insert hyperlinks instead of embedding them.

This allows users to access the content without inflating the document’s size.

For lengthy documents with footnotes or endnotes, review them for redundancy or duplication.

Clean up any notes that are no longer relevant.

End with the most compact file type.

.docx outperforms.doc in size efficiency — stick to the newest WPS-supported standard.

After making all the above adjustments, save the file again.

A fresh "Save As" can purge leftover metadata and bloat that persists after editing.

Regularly auditing your documents for these inefficiencies will help maintain optimal file sizes and ensure smoother workflow.

Especially when collaborating or uploading to cloud services