Using WPS Office’s File Compression to Save Disk Space
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Keeping your storage organized becomes difficult when juggling hundreds of large office files.
WPS Office, a versatile and user-friendly office suite, includes a built-in file compression tool that can significantly reduce the size of your files without compromising their quality or functionality.
Whether you’re on a low-capacity device, sharing files over slow connections, or hitting storage thresholds on Google Drive or OneDrive, this tool delivers essential relief.
To begin using WPS Office’s compression feature, open any document, presentation, or spreadsheet that you wish to compress.
Click on the "File" option in the main menu bar.
Look for the "Compress File" or "Optimize" command in the dropdown.
Depending on your version of WPS Office, this option may also appear under Tools or as a button in the ribbon under the Review tab.
Once selected, the software will analyze the file to identify elements that can be optimized, such as high-resolution images, embedded fonts, or redundant metadata.
WPS Office gives you control over the level of compression.
Options include Balanced, Aggressive, or Ultra Compression.
Perfect for daily workflows where image quality must remain sharp.
Great for sending over Gmail, Dropbox, or other services with upload limits.
This option prioritizes space savings above all, reducing images to the lowest practical resolution.
One of the advantages of using WPS Office’s compression tool is its ability to handle multiple file types simultaneously.
Highlight multiple files in your file explorer and drag them into WPS Office’s compression interface.
You’ll end up with one compact package instead of dozens of bloated individual files.
Additionally, the compressed files remain fully editable when reopened in WPS Office, ensuring that you do not lose any formatting or functionality.
Text-heavy documents see minimal gains, while media-rich files shrink dramatically.
A plain Word report may shrink by only 5%, but a photo-filled PowerPoint could lose up to 80% of its size.
Check file sizes individually and prioritize those over 10MB.
Regular use of this feature can help you declutter your hard drive, reduce upload and download times, and improve overall system performance.
No plugins, no subscriptions, no complex settings—just one click to shrink files.
Whether you are a student managing project files, a professional handling client documents, or an office worker organizing years of archives, WPS Office’s file compression function offers a straightforward way to reclaim valuable storage space without sacrificing usability
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